November 10
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Student Senate Minutes
Redeemer University College Student Senate
Minutes for Tuesday, November 3, 2009
Opening Devotions: Triona Mills read Psalm 55:22 and discussed leaving everything to God
Attendance: All in attendance except Catherine Hordyk who was absent with excuse
Approval of Agenda: Approved with changes
Approval of Previous Minutes: Jess Ramsay motioned to approve with changes seconded by Nathan Martin
President's Report:
A. Coffee with Senators
a. Paul DeWeerd will meet with each senator to discuss responsibilities and time management during November 4- November 6
Vice President of Finance Report:
A. Senate Payment Scheduling
a. Proposed to change payment to monthly instead of at the end of the semester
B. Senate Payment Numbers
a. Proposed to increase Honorarium for First-year senators, General senators and the Minstrel
b. It was decided that the Finance Committee will review job descriptions and then present proposals to the rest of Student Senate
c. Finance Committee was also asked to research other Christian schools and their Student Government honorariums as well as previous raises in other student job positions such as HA/RA
C. Assistant to the Treasurer
a. Proposed changing the constitution so that the Assistant to the Treasurer is omitted
b. It was decided that VP of Finance will create a detailed proposal to present to the rest of Student Senate and will then be voted on
D. Inventory
a. Senate inventory is very disorganized and count is not accurate
b. An email will be sent to all Student and Senate Clubs to count Senate inventory
E. Banking Realignment Proposal
a. One option is to keep the personal bank account
b. Another option is to create a business account at the same bank
c. Kevin Bratcher suggested that Student Senate should do all transactions through the Business office and keep a seperate external bank account for the Senate buffer in case of emergencies
d. Kevin Bratcher motioned to change Senate banking to the school instead of CIBC and to keep a second bank account at CIBC for the buffer, seconded by Jess Ramsay
e. 11:0:1
Activities Chair Report:
A. Coffee House
a. Thursday, November 5th
b. Still searching for hosts
B. Where's Waldo
a. November 16th - 20th
b. Advertising will begin November 9th -13th
C. Minstrel release party
a. Will be held in the Executive Dining Room from 9:00-10:30 pm
SASC Chair Report:
A. Undefined
a. Thursday, November 19th
B. Hobbies for Hilltop
a. Monday, November 23rd during Activity Period
Commitee Reports:
A. MIC Representative:
a. Mature Student Social
Monday, November 2nd
The event was successful
B. Student Clubs Representative:
a. Term Reports
Term reports are still not in
Due the first Monday of every month
b. Club Binders
Will be presenting a budget at the Tuesday, November 10th an increase in budget to purchase new binders for clubs so they can be updated similar to Senate binders
New business:
A. Sierra Leone Poultry Project
a. Tabled to next meeting
Date and time of next meeting: Tuesday, November 10th at 10:05 pm
Opening devotions of next meeting: Joel Van Steenbergen
Closing: Triona Mills closed in prayer
Redeemer University College Student Senate
Minutes for Tuesday, October 27, 2009
Opening Devotions: Nathan Martin read James 1:2-12 and talked about our need to submit everything to God
Attendance: All in attendance except Paul DeWeerd who was absent with excuse and Kevin Bratcher who was absent without excuse
Approval of Agenda: Approved with changes
Approval of Previous Minutes: Jemica Hallberg motioned to approve with changes seconded by Nathan Martin
President Report:
A. Coffee with Senators
a. Will take place November 2nd - 6th
B. Board of Governors Lunch
a. Annual meeting will be held on November 6th
b. Jemica Hallberg and Nathan Martin have been asked to attend
c. Discussion and presentation will focus on what Senate should be doing in the school
Vice President of Communications Report:
A. Canadian University Report Card
a. Redeemer University College did well in many areas
b. Some weaknesses included campus pubs/bars and food services
B. Tea at President Cooper's
a. Senate will send a thank you card to the Coopers
Activities Chair Report:
A. Minstrel Release Party
a. Wednesday, November 4th
B. Fun-Raiser
a. Friday, October 23rd
b. The event was successful
c. Suggested that there should be more games next year to make event longer
C. Where's Waldo
a. November 16th - 20th
b. Everyone who finds a Waldo will be entered into a draw for prizes
SASC Chair Report:
A. Hot Spot
a. Thursday, October 22nd
b. The event was successful
New business:
A. Prayer Partners
a. Meeting with prayer partners next Senate meeting on November 3rd
Old business:
A. Senator Pictures
Date and time of next meeting: Tuesday, November 3rd at 10:05 pm
Opening devotions of next meeting: Triona Mills
Closing: Nathan Martin
Redeemer University College Student Senate
Minutes for Tuesday, October 20, 2009
Opening Devotions: Jess Ramsay read from 1 Timothy 1:12 and discussed our role as God's servants as well as students
Attendance: All in attendance as well as Dean Schat
Approval of Agenda: Approved with changes
Approval of Previous Minutes: Joel Van Steenbergen motioned to approve previous minutes with changes seconded by Jan Korevaar
Vice President of Student Affairs Report:
A. Pro Magic Club Budget Proposal
a. Paul DeWeerd, Jan Korevaar, and Dean Schat determined that the Pro Magic Club will continue to be funded by Student Senate
b. It was proposed that we decrease the budget allotted to the club subtracting the cost of tournaments
c. Jan Korevaar motioned to vote to reduce it from the approved $942 to $792by removing the tournament fees of $150 seconded by Jess Ramsay
d. 10:2:0
Vice President of Communications Report:
A. Government Relations Committee Meeting
a. Tara Joy Ubbens attended the meeting October 19th
b. Strategic plans for Masters of Education, Bachelor of Health Science, and Business hoping to be implemented by June 2011
c. No longer pursuing the Redeemer University College name change until a graduate degree program is installed
d. $21 million granted from federal government to Christian universities across Canada
SASC Chair Report:
A. Fall Entreat
a. The event went very well
b. All lost and found items have been returned to proper owners
B. Hot Spot
a. Thursday, October 22 at 9:30 in the Rec Centre
b. Dan Dreise, Sam Kamminga, Joel Roest, Julisa Vandenburg, Jeff Becker, and Justin Hiebert will be leading worship
Activities Committee Chair:
A. Fun Raiser
a. Friday, October 23 in the Rec Centre 8:30 pm-10:30 pm
b. Need to clarify in Time-out announcements that it is not a money raising event
B. Coffee House
a. The event went well
b. The complaints about hosts' appropriateness have been addressed
C. The Minstrel Release Party
a. Wednesday November 4th
b. Artists, and poets will be showing their work
Commitee Reports:
A. Senate Clubs Representative:
a. Senate Clubs' Financial Papers
i. Explained how to fill our Reimbursement Forms and Club Deposit Forms
C. MIC Representative:
a. Commuter Social
Held on October 16th
The event went well
b. Mosaic Club Social
Held on October 19th
The event went well
Discussed doing a potluck in November
New business:
A. Senator Pictures
After next week's meeting the pictures for the Senate bulletin board will be taken
All senators must wear black shirts
Date and time ofnext meeting: Tuesday October 27th at 10:05 pm
Opening devotions of next meeting: Nathan Martin
Closing: Jess Ramsay
Redeemer University College Student Senate
Minutes for Tuesday, October 13th, 2009
Opening Devotions: Jemica Hallberg read from Luke 24:30-32 as well as an excerpt from The Twenty Piece Shuffle emphasizing the importance of our journey and not just our destination
Attendance: All in attendance except Jess Ramsay and Tara Joy Ubbens who were absent without excuse
Approval of Agenda: Approved with changes
Approval of Previous Minutes: Jan Korevaar motioned to approve previous minutes with changes seconded by Nathan Martin
President’s Report:
Tea with Dr. Cooper
a. Sunday October 18th at 3:00 pm
b. To be held at Dr. Cooper's house
Vice President of Student Affairs Report:
Student Affairs Committee Meeting
a. Held on Friday October 9th
b. Discussion focused on the committee's vision
c. Nicole Dunham discussed her role in Academic Senate as the student representative as well as the issues dealt with in Academic Senate
SASC Chair Report:
A. Fall Entreat
a. Pastor Abraham will not be speaking
b. Speaker will be Willem DeRuijter
B. Hot Spot
a. Thursday October 22nd in the Rec Centre
b. As a night focusing on worship
Committee reports:
Student Clubs Representative
Term Reports
i. Not all of the reports are in yet
ii. Submitted reports are to be placed in Nathan Martin's Senate Mailbox instead of Kevin Bratcher's
Pro-Magic Club
i. Discussed concern about Pro-Magic Club
B. Student Senate Clubs Representative:
a. Term Reports
i. Term reports are due to be in Friday October 16th
Date and Time of Next Meeting: Tuesday, October 20th at 10:05pm
Opening Devotions of Next Meeting: Jess Ramsay
Closing Prayer: Jemica Hallberg
Redeemer University College Student Senate
Agenda for Tuesday, October 6, 2009
Opening Devotions: Tara Joy Ubbens read John 13:1-19 about remembering to serve others and washing each other's feet
Attendance: All in attendance including Dean Schat and Prof. James Tughan
Approval of Agenda: Approved with changes
Approval of Previous Minutes: Joel Van Steenbergen motioned to approve minutes with changes seconded by Jemica Hallberg
Vice President of Student Affairs Report:
A. Meeting with Ted McMeekin
a. Tara Joy Ubbens and Jan Korevaar attended
b. Brought up the issue of Redeemer University College students need to be treated equal to other students at other schools
c. Next meeting will be held in November at McMaster
Vice President of Communications Report:
A. Senate Vision
a. See two attached papers titled:
Student Senate Vision 2009/2010 and Update
Student Senate Vision 2009/2010
Activities Chair Report:
A. Coffee House
a. To be held on October 15th
b. Chris Vanderdeen and Aaron Craig will host
B. Games Night
a. October event in place of Harvest Hoedown
b. To be held on October 23rd
C. Manhunt
a. Postponed to October 7th due to weather issues
SASC Chair Report:
A. Fall Entreat
a. To be held October 16th -17th
b. Pastor Abraham is tentatively the speaker
B. Word
a. New Testament challenge for Redeemer
b. Students will sign up for this event to be held over seven months
Commitee Reports:
A. Student Clubs Representative:
a. Term Reports
Due October 7th from the clubs
Club deposit forms and reimbursement forms are available in the Senate office
Term reports will be placed into Kevin Bratcher's Senate mailbox
b. Jacob Moon Concert
Prof. James Tughan is asking for financial support for the concert so students do not have to pay entrance fees
It was decided that the $1000 would be granted and shared between Senate and hopefully Student Life
Jemica Hallberg motioned to vote for supporting the Jacob Moon Concert with up to $1000 seconded by Jan Korevaar
Catherine Hordyk motioned to go into camera seconded by Nathan Martin
12:0:0
Triona Mills motioned to go out of camera seconded by Jess Ramsay
B. MIC Representative:
a. Mature Student Social
i. Poor advertising resulted in only one person attending
New business:
A. First-year Senators on Committees
a. Craig Neely will sit on Activities Committee and Student Affairs Committee
b. Katelyn Borgdorf will sit on Finance Committee and Activities Committee
c. Kara-Joy White will sit on SASC and Communications Committee
Date and time of next meeting: Tuesday October 13 at 10:05 pm
Opening devotions of next meeting: Jemica Hallberg
Closing: Tara Joy Ubbens closed in prayer
Redeemer University College Student Senate
Minutes for Tuesday, September 29, 2009
Opening Devotions: Kevin Bratcher prayed over decisions made at budget meetings
Attendance: All in attendance including First-Year Senators: Kara-Joy White, Craig Neely, and Katelyn Borgdorff
Approval of Agenda: Approved with changes
Approval of Previous Minutes: Approved by Joel Van Steenbergen seconded by Jan Korevaar
President's Report:
A. Board of Governor's Meeting
a. It was successful
b. 918 students currently enrolled
B. Senate Chapel
a. Paul will speak/give a reflection about Crazy Love
b. Truth Shall Set You Free testimony: Katelyn Borgdorff will speak about how her faith was reaffirmed in Japan
c. Prayer: Jemica Hallberg
d. Catherine Hordyk will present a drama involving: Tara Joy Ubbens, Kara-Joy White, Nathan Martin, and Joel Van Steenbergen
e. To be held Wednesday, October 7th at 10:50 am
C. Senate Uniform
a. Needed by Wednesday, September 30th
VP of Student Affairs Report:
A. Election Results
a. First-Year Senators:
Kara-Joy White
Craig Neely
Katelyn Borgdorff
VP of Communications Report:
A. Faculty Evaluations
a. Problems with the list from Registrar's office has made it so the faculty evaluations will hopefully be sent out to students September 30th instead of September 28th
b. Faculty evaluations are to go in Tara Joy Ubbens' mailbox
VP of Finance Report:
A. Budget
a. Budget meetings were carried out successfully
B. Rec-centre Computers
a. Replacement options:
Old computers from staff
$300 computers
b. It was proposed that Senate purchases 2 computers for $600 for the Rec centre
Catherine Hordyk motioned to get new computers seconded by Jess Ramsay
13:0:1
C. Senate Board
a. Moved to downstairs near Cafeteria
Activities Chair Report:
A.Manhunt
a. Friday October 2nd at 8-9:30 pm
b. Still asking for teams and people to be hunted
B. Senate Barbeque
a. Wednesday September 29th to be held inside Cafeteria at 4:40 pm
b. Ticket Collectors:
Catherine Hordyk
Tara Joy Ubbens
C. Dorm Advertising
a. Activities Committee has created envelopes to go in each dorm where upcoming events can be advertised
SASC Chair Report:
A. Senate Prayer Partners
a. Prayer partners have been paired:
Paul DeWeerd and Joel Van Steenbergen
Jan Korevaar and Craig Neely
Kevin Bratcher and Nathan Martin
Tara Joy Ubbens and Katelyn Borgdorff
Triona Mills and Jemica Hallberg
Jess Ramsay, Kara-Joy White and Catherine Hordyk
b. Prayer sessions 15 minutes before first Senate meeting of every month
B. Devotional Video
a. Showed How Great is Our God
b. Acoustic worship lead by Alpha Praise
c. Event was successful
Committee Reports:
A. MIC Representative:
a. Mosaic Club Social
i. It was successful
B. Senate Clubs Representative:
a. Budgets
i. Budgets all in
b. Photography Issue
David Baker is the missing photographer
C. Information Officer
a. New Schedule
i. Schedule including First-Year Senators will be made September 28th
Old Business:
A. Budget Meeting
a. Jan Korevaar motioned to approved budget for 2009-10 seconded by Nathan Martin
b. 12:0:0
Date and time of next meeting: October 6, 2009 at 10:05 pm
Opening devotions of next meeting: Tara Joy Ubbens
Closing: Kevin Bratcher closed in prayer
Redeemer University College Student Senate
Minutes for Tuesday, September 22, 2009
Opening Devotions: Jan Korevaar read Lamentations 3:19-31 about how our struggles with God can bring us closer to Him
Attendance: All in attendance
Approval of Agenda: Approved
Approval of Previous Minutes: Approved by Joel Van Steenbergen seconded by Catherine Hordyk
President's Report:
A. Committee Representatives
a. Paul DeWeerd and Jan Korevaar have approached students to be apart of committees
B. Missing Binders
a. Joel and Catherine's binders were not found so new binders will have to be made
C. Board of Governor's
a. Paul DeWeerd will attend the upcoming lunch
D. Senate Keys
a. Only 9 keys are available to Senate so Paul will speak to the main office to get another key cut
E. Tea with Dr.Cooper
a. Tea will be held at 3:00 pm on October 18th
VP of Student Affairs Report:
A. First-Year Senate Elections
a. Only one candy per voter
b. Paul DeWeerd, Jan Korevaar, and Catherine Hordyk will count ballots between 4:00 pm and 7:00 pm on September 22
B. Volunteering Initiative
a. Asking faculty and staff to get more involved in school clubs and activities
C. Ted Mckmeekin Meeting
a. Will meet at Redeemer and discuss issues that schools would like to present to the government
b. Tara Joy Ubbens and Jan Korevaar will attend on October 2nd
D. Bi-law Revision Proposal
a. Proposed changes attached
b. Tara Joy Ubbens motioned to pass proposed changes to Article 4 Section 5 subsection A and B, seconded by Jess Ramsay
c. 9:0:0
VP of Communications Report:
A. Faculty Evaluations
a. Evaluations due October 9th
b. Budget proposal of $50 for gift cards
c. Senators cannot win
d. Evaluation forms will be placed in Tara Joy Ubbens' Senate mailbox
e. Jan Korevaar motioned to go into camera seconded by Jemica Hallberg
f. Faculty up for evaluation:
Dr. Deborah Bowen
Dr. Kyle Spyksma
Dr. Kevin VanderMeulen
Dr. David Zietsma
f. Jemica Hallberg motioned to go out of camera seconded by Jan Korevaar
Activities Chair Report:
A. Coffee House
a. Many students attended and all acts were filled
B. Manhunt to the X-treme
a. Date changed to October 2nd
Committee Reports:
A. Senate Clubs Representative:
a. Budget Update
Budgets due by September 25th
b. Photography Worker
Nathan Giancola will hire one additional person to work with him
Search for the missing photographer
B. Student Clubs Representative:
a. Budget Update
Due date is on Friday for budget proposals
b. Club Showcase
Event was successful and many people signed up for clubs
C. MIC Representative:
a. Commuter Social
i. Commuter social on Monday was successful
D. Information Officer
a. Agenda Items
Due by the Tuesday before Senate meeting at 10:00 am
b. New Minutes Site
Minutes are now available to the student body through media.redeemer.ca
Minutes from the previous meetings will be updated weekly
c. Senator Pictures
Senator Pictures will be taken at the Senate Barbeque on Wednesday September 30th
New business:
A. Budget Meeting
a. Wednesday September 23rd and Thursday September 24th at 8:00 pm – 12:00 am budget meeting
b. Senate clubs budget proposal meeting will be held Monday September 10 pm - 12:00 am
c. Tuesday at 7 pm – 10 pm Senate will meet and decide on budgets
Old business:
A. Senate Name Tags
a. Name tags will be burghundy and white
b. Each member of Student Senate must wear a Black dress shirt with name tag
Date and time of next meeting: September 29, 2009 at 10:05 pm
Opening devotions of next meeting: Kevin Bratcher
Closing: Jan Korevaar
Redeemer University College Student Senate
Minutes for Tuesday, September 15, 2009
Opening Devotions:Paul DeWeerd discussed allowing God to break us so that we can become stronger spiritual leaders in the school ended with Paul's prayer in Ephesians
Attendance: All in attendance
Approval of Previous Minutes: Jan Korevaar motioned to approve minutes seconded by Joel Van Steenbergen
Approval of Agenda:Agenda was approved with changes
President's Report:
A. Board of Governor's Lunch
b. Senators who will attend to be determined
B. Tea with Dr. Cooper
a. To be held on the afternoon of October 18th
C. Executive Meeting
a. Discussed visionning and will present to the rest of Senate next meeting
D. Senate Chapel
E. Crown Article
a. Jemica Hallberg and Paul DeWeerd wrote the welcome back Senate article to be run in the first issue of the Crown
b. Jan Korevaar will submit first-year Senator candidates information as well
Vice President of Student Affairs Report:
A. Bus Routes
a. New Rymal bus route is in effect
b. Schedules located near Senate office as well as shuttle bus schedule from last year
c. Redeemer Shuttle bus route and times have not changed
d. Possible idea to make a map to display in front of Senate office
B. Bod Book
a. A global directory in Redeemer emails instead of a Bod Book
b. An electronic version of the Bod Book is still being discussed
C. Student Affairs Committee Proposal
a. New vision: review handout given by Jan Korevaar
b. Changes to articles will need to be rewritten and readdressed in further Senate meeting
D. First-Year Student Elections
a. The candidates for First Year Senator thus far, are:
Moria Poot
Laurina Sharon VanSloten
Maha Assaf
Katelyn Borgdorff
Craig Neely
Michelle Coghill
Kara-Joy White
b. Speeches will be held on Monday September 21st, 2009 during activity period in the front foyer
c. Elections to be held Tuesday and Wednesday September 21st, and 22nd, 2009. During his/her Senate hour, the senator must sit at the voting station and run the voting
Vice President of Communications Report:
A. Binders
a. Collecting binders at the end of the year
b. Senators must be sure to keep them updated throughout the year by keeping minutes and notes
Vice President of Finance:
A. Compassion Child
a. Sending a check once it has been co-signed
b. Senators need to make sure to write letters to Tongdee and maintain contact
SASC Chair Report:
A. Hotspot
a. Last Thursday, September 10
b. Eric O'Neil spoke
c. Band members included Corey Van Huizen, Devon Forbes, Josh Vanderlaan and Kristin Serrick
d. The event was successful and have heard positive feedback
B. Church Showcase
a. 15 out of the 19 churches attended. Not many students attended partially because the booksale and the studysmart session were on the same day so a possible time/date change may need to be discussed for next time
Activities Chair Report:
A. Senate Barbeque
a. To be held Wednesday September 30th
b. It will be open for 200 commuters
c. There will not be tickets for independant residences
d. There will be tickets available in the Senate office one week before the barbeque
B. Coffeehouse
a. This Thursday, September 17th
b. Jess Ramsay will be hosting
c. There is a full line-up of acts
d. Using risers instead of the stage this year
C. Activities Appication
a. Applications are located outside of the Senate office
b. There is also an announcement in the timeout
Committee Reports:
A. Student Clubs Representative
a. Club Showcase
i. Will take place this Friday during activity period. A couple new clubs will be introduced
b. Budgets
i. Encouraging monthly term reports from each club to be submitted for the budget by next Senate meeting
ii. Finance Committee must meet to discuss budget proposals
B. Senate Clubs Coordinator Report:
a. Rec centre
i. Yana Barannik has asked for a set of keys for the rec centre
ii. Possibility of having Coffee House in the Rec Centre to make the Rec Centre more useful
iii. Idea was rejected for the time being due to space issues however other types of events can be held in the Rec Centre
iv. Band Night at the Rec Centre where local artists could come and play; making use of the Rec Centre
v. Activities, SASC and Yana Barannik can include these events in their budgets
vi. Decoration: having Redeemer students and members of the community submit artwork for the Rec Centre
C. MIC Representative Report:
a. Mature Student Social
i. Friday September 11th a Mature Student Social was held
ii. It was a successful event
New Business:
A. Senate Shirts
a. It was proposed that we use Senate name tags instead of Senate shirts in order to save money because the shirts are not utilized that often
b. Name tags can be worn during Senate hours and events
c. A dress code could be in effect (black shirt) during events so that Senate can still look uniform with the name tag
d. Paul DeWeerd will compare prices and colours of name tags and have an update next Senate meeting
e. Black shirts by Senate Barbeque September 30th
B. Senate Office Organization Day
a. Saturday September 19 at 12:30, meet at Senate Office to organize storage room and office
Date and Time of next meeting: September 22, 2009 at 10:05 pm
Opening Devotions of Next meeting: Jan Korevaar
Closing: Paul DeWeerd closed in prayer
Redeemer University College Student Senate
Minutes for Tuesday, September 8, 2009
Opening Devotions: Paul DeWeerd opened in prayer for the upcoming year
Attendance: All in attendance except Joel Van Steenbergen who was absent with excuse
President's Report:
A. President Cooper's dinner
a. President Cooper would like to set a date for the Student Senate to come for tea
B. Senate Keys
a. Paul DeWeerd will talk to security about getting seven new sets of keys for the Senate office
Vice President of Student Affair's Report:
A. Office Policies
a. No food in the Senate office to help keep it clean
b. New mailboxes are smaller so no binders in Senate mailboxes
B. First-Year Senators
a. Completed First-year Senator applications shall be placed in Jan Korevaar's Senate mailbox
C. Bus Schedule
a. New bus schedule and route begins September 9, 2009
Date and Time of next meeting: September 15, 2009 at 10:05 pm
Opening Devotions of Next meeting: Paul DeWeerd